Delivery

SHIPPING
& RETURNS

At KOSU! All our orders are made-to-order, therefore, we can only issue full refunds in the case of misprinted, lost or damaged items. 
 

Please check over the size guide carefully and select the correct sizing for your garment before purchasing. 
 

In the case of incorrect sizing - unfortunately we are currently unable to swap items for a different size. We are also unable to issue a refund when looking to return an item due to the incorrect sizing.  

WHY IS THIS?

To maintain our ambitions as a fully sustainable company we want to minimise any excess waste or unwanted stock. As we grow as a business as like all things, we will be able to become more accommodating to changes such as swapping sizing. However, as we are a small independent company we want to ensure we maintain our sustainability.  

 

For any questions or queries please contact - speakup@kosu.co.uk  

COVID-19
RESPONSE

First we just want to thank everyone of our customers for you continued patience and understanding during these unprecedented times.  

 

We have been facing some major shipping delays – especially for our international orders – due to the impact of Covid-19, this is due to work forces in certain postal sorting offices being reduced, as well as a high influx of online shopping during the current climate.  

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We are working hard to ensure we minimise any extended wait. This also means we have added additional shipping options for our customers to select tracked postage as well as standard shipping.  

 

Please contact speakup@kosu.co.uk and our team will be more than happy to help with any questions and queries you may have.  

 

Big love, Team KOSU!  

 

FREQUENTLY
ASKED QUESTIONS

Image by David Suarez
Image by Levi Stute
Image by David Suarez
Image by Ludovica Dri

Shipping:  

 

  1. I think my order is lost/ I have received my shipping confirmation but my item still hasn’t arrived. 

 

Please allow for the estimated working day delivery times for your location – you can find this here.  

 

We have been facing some major delays for some of our deliveries due to Covid-19- please click to link to read more on this.  

 

UK:  

 

If your order has not arrived within 20 days of receiving your shipping confirmation 

– please email speakup@kosu.co.uk 

International Shipping:  
 

Please see the below statement from our shipping provider – Royal Mail – regarding coronavirus updates.  

Coronavirus Impact 

Our service is operating normally. We're working with our airline and postal/courier partners to maintain services over borders and across the globe, however delays should be expected. Many countries have implemented special measures to combat the spread of Coronavirus COVID-19, especially at the borders and also for signature services during delivery to maintain social distancing. The number of countries we can access is changing daily.  

 

We strongly advise not to send items to destinations listed as ‘On suspension’. 

To see if your country is currently listed as ‘On Suspension’ please follow this link > https://personal.help.royalmail.com/app/answers/detail/a_id/5317/~/international-incident-bulletin 

 

How long will it take for my order to arrive once shipped?  

 

Our mail provider aims to have your parcel delivered within the following: 

UK  

Royal Mail First Class – 1-3 working day. 

Royal Mail First Class Tracked & Signed: 1-3 working days.  

 

International Postage: 

  

Royal Mail international Standard (not tracked):  

Europe: 3-5 working days  

Rest of the world: 6-7 working days  

Royal Mail international Tracked & signed:  

Europe: 3-5 Days  

Rest of the world: 5-7 Days 

Please see our COVID-19 response for all possible delays.  

Or contact us at speakup@kosu.co.uk 

My order:  


I want to swap my order for a different size.  Am I able to do this? 

Unfortunately due to the made-to-order nature of our company, we currently can’t offer any swaps or returns for incorrect sized garments. This is due to us working to maintain our sustainability levels as a company and doing our best to avoid unwanted + wasted stock.  

 

As we grow as a business we will be able to become more accommodating to size swapping and returns for incorrect sizing. Until then we please ask that before purchasing to carefully look over the sizing guide and compare to a fit that comfortable to you to avoid any disappointments when your order arrives.  


My item is mis-printed/damaged, what should I do?  

For all misprinted or damaged items please send your order number and a image of the item to speakup@kosu.co.uk within 30 days of receiving the item.  

You will be offered a new replacement garment or issued a full refund.  

 

I want to change/cancel my order.  

 

If you would like to cancel or amend your order, you must do this within 48 hours of processing your initial order. You can contact speakup@kosu.co.uk for more information. 

I have received the wrong order.  
 

If you have received a parcel with the incorrect garments please submit your issue to operations@kosuapparel.com within 30days of receiving your item.  

 

PRIVACY POLICY

This privacy policy sets out how KOSU! Apparel Ltd uses and protects any information that you give KOSU! Apparel Ltd when you use this website. KOSU! Apparel Ltd is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement. KOSU! Apparel Ltd may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. If you have any requests concerning your personal information or any queries with regard to these practices please contact us by e-mail to speakup@kosu.co.uk

 

This privacy policy was last updated on 21 JAN 2021

INFORMATION WE COLLECT


The type of personal information we collect (if applicable) includes the following: a) Name, b) Contact information including email address and, in some instances, telephone number, c) Demographic information such as postcode, preferences and interests, d) Other information relevant to customer surveys and/or offers or competitions e) Facebook or Instagram user ID if you contacted us using social media, f) recipient names and addresses where you have sent a gift directly to recipient at alternative address, g) IP address h) your marketing communication preferences i) your purchase history with us j) your browsing history on our website.

We collect personal information from you when you (i) sign up for our mailing list, (ii) purchase a product from us, (iii) e-mail us or post content on our social media pages.  Credit card information used to pay for purchases is held securely at a financial services approved location and cannot be accessed by us.

To the extent permitted by applicable law, we may receive additional information about you, such as demographic data or fraud detection information, from third party service providers and/or partners, and combine it with information we have about you in order to improve the service and marketing that you receive from KOSU! Apparel Ltd  You warrant that the information you give us is true, accurate and current and you shall inform us of any changes made to it. You shall not pretend to be any other person when providing us with this information.

 

WHAT WE DO WITH THE INFORMATION WE GATHER


We use such personal information collected through this Website for the purposes of:

Sending notifications, fulfilling orders, for customer service and resolution purposes Internal record keeping. We may use the information to improve our products and services. We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided and we may personalise such content based on what we believe may be of interest to you. From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone or mail. We may use the information to customise the website according to your interests. From time to time, we may use re-marketing and behavioural targeting services. In order to do these, we collect cookies and usage data as described below in the “How We Use Cookies” section. These cookies connect activity on this website with select advertising networks.

We may use the information for the purposes of fraud detection and prevention and enhancing safety on our website. We may store the personal information that you give to us in our databases. We will only keep your personal information for as long as is reasonably necessary taking into consideration our need to answer queries or resolve problems, provide improved and new services and comply with legal requirements under applicable law(s). This means that we may retain your personal information for a reasonable period after you stop using the services. 

We have a legitimate interest in obtaining and using the information as set out above in being able to provide and improve the service and marketing that you receive from KOSU! Apparel Ltd. If your personal information changes, or if you no longer need our service, you may correct, update, delete or deactivate it by emailing us at speakup@kosuapparel.com and you can opt-out of receiving marketing communications from us by following the unsubscribe instructions included in our marketing communications.

If for some reason you believe that you have received any SPAM e-mail from us which you have not authorised us to send you, please inform us immediately by emailing us at speakup@kosuapparel.com Personal data collected via the Services is controlled by KOSU! Apparel Ltd. In the event that you would like to view a copy of the information that we hold on you, you may do so at any time by requesting a copy to be sent you on the following email address: speakup@kosuapparel.com
 
WHO WE SHARE YOUR INFORMATION WITH


In order to provide our services, we may need to provide your information to our trusted third party partners, for example: Our fulfilment partners in order to ensure we can process and complete your order; Our professional services partners in order to comply with our legal obligations. We may also share your information when required by law, such as when we respond to injunctions, court orders, or legal process; or we believe that your actions violate applicable laws, our Terms of Use, or any usage guidelines for specific products or services, or threaten the rights, property, or safety of our company, our users, or others.

We use Wix to host our website--you can read more about how Wix uses your Personal Information here: https://www.wix.com/about/privacy

It is possible we could sell our business to a third party or re-organise our business or become insolvent. In that scenario, our database of customers is one of the biggest parts of that business and so we would need to share it with the third-party buyer and their advisers. This is in the legitimate interests of selling our business. We may also expand our group of companies and in this scenario we may share your data within our group in order to improve our products and services and because of some of our internal support services may be shared across the group. This is in our legitimate interests of cost efficiency and growing our business.

 

Where this occurs, we will post a link to all group companies and their locations in this Privacy Policy and they will use it in the ways set out in this Policy; We will cooperate with all third parties to enforce their intellectual property or other rights. We will also cooperate with law enforcement requests from within or outside your country of residence; From time to time we may provide you the opportunity to take part in competitions or surveys on our Services. If you participate, we will request certain Personal Information from you. Participation in these surveys or competitions is completely voluntary and you therefore have a choice whether or not to disclose this information. Your personally identifiable information may be used to contact you for winner notification, prize delivery confirmation or other related purposes. We may decide to use a third party service provider to conduct these competitions or surveys. Any such company will be prohibited from using our users' Personal Information for any other purpose unless you give your consent.

 

The name of any such company will be visible on any page where you are invited to part with your information or views. We will never share the personally identifiable information you provide through a competition or survey with other third parties unless we give you prior notice and choice. In those cases where we are not the operator or host of the competition or sweepstake, we have no control over the information collected and accordingly urge you to review the advertiser's or sponsor's privacy policy applicable to the competition or sweepstakes before participating.

From time to time, we may need to transfer your data to trusted third party partners in countries outside of the EU in order to complete the activities listed above. In such an event, we will ensure that those third party partners comply with all relevant data protection legislation in force in the EU from time to time. We shall not sell, share, hire or otherwise deal in any of your personal information or Registration Information with third parties unless you give us specific permission to do so when you register or through a subsequent affirmative confirmation on the Services. 

LINKS TO OTHER WEBSITES


Our website may contain links to other websites. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. These third party websites are outside of our control and are not covered by this Privacy Policy. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

SECURITY


We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Furthermore, we take reasonable care, in so far as it is in our power to do so, to keep your details of your order secure, but in the absence of negligence on our part we cannot be held liable for any loss you may suffer if a third party procures unauthorised access to any data you provide when accessing or ordering through the Services.

HOW WE USE COOKIES


We may use cookies, web beacons, behavioural advertising or similar technology to track your use of

the website or other sites related to our business partners.

The Website places cookies, which are small data files, on your computer or handheld device. Cookies are essential for helping us deliver a high quality website and online experience for our users, and some collect information about browsing behaviour.
 
A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website and app. The ICO provide an extensive explanation of the ways that you can block cookies, please visit

https://ico.org.uk/for-the-public/online/cookies/ for more information on how to block cookies.

 Please note that if you wish to share a product on a third-party website (such as Facebook, Instagram etc) you may be sent cookies from these websites. We don't control the setting of these cookies, so we suggest you check the third-party websites for more information about their cookies and how to manage them. By using and/or browsing the Website, you consent to cookies being used in accordance with our policy. If you do not consent, you must disable cookies or refrain from using the Website.

 

CONTROLLING YOUR INFORMATION


You may exercise any of the rights described in this section by sending an email to speakup@kosuapparel.com. Please note that we will ask you to verify your identity before taking further action on your request. We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

Rectification of Inaccurate or Incomplete Information. You have the right to ask us to correct inaccurate or incomplete personal information concerning you (and which you cannot update yourself

within your Account).

Data Access and Portability. You have the right to request copies of your personal information held by us. You may also be entitled to request copies of personal information that you have provided to us in a structured, commonly used, and machine-readable format and/or request us to transmit this information to another service provider (where technically feasible).

Data Retention and Erasure. We generally retain your personal information for a period of six years after your last active use of our website (in line with our legal obligation to keep order information for this duration for tax, legal reporting and auditing obligations). If you no longer want us to keep your information, you can request that we erase your personal information . Please note that if you request the erasure of your personal information:

a. We may retain some of your personal information as necessary for our legitimate business interests, such as fraud detection and prevention and enhancing safety.

b. We may retain and use your personal information to the extent necessary to comply with our legal obligations. For example, we may keep some of your information for tax, legal reporting and auditing obligations.

c. Additionally, some copies of your information (e.g. log records) may remain in our database, but are disassociated from personal identifiers.

Withdrawing Consent and Restriction of Processing. Generally we do not rely on consent as

 legal basis for processing your personal data other than in relation to sending third party direct marketing communications to you. Where you have provided your consent to the processing of your personal information to KOSU! Apparel you may withdraw your consent at any time by by sending a communication to KOSU! Apparel specifying which consent you are withdrawing. Please note that the withdrawal of your consent does not affect the lawfulness of any processing activities based on such consent before its withdrawal. Additionally, you have the right to limit the ways in which we use your personal information, in particular where (i) you contest the accuracy of your personal information; (ii) the processing is unlawful and you oppose the erasure of your personal information; (iii) we no longer need your personal information for the purposes of the processing, but you require the information for the establishment, exercise or defence of legal claims.

Objection to Processing and Profiling. You are entitled to require KOSU! Apparel not to process your personal information for certain specific purposes (including profiling) where such processing is based on legitimate interest. If you object to such processing KOSU! Apparel will no longer process your personal information for these purposes unless we can demonstrate compelling legitimate grounds for such processing or such processing is required for the establishment, exercise or defence of legal claims.

DATA SECURITY

The security of our your data is very important to us. With this in mind we will take all appropriate

steps to protect your data and will treat it with the utmost care and attention.

 

We use ‘https’ technology to secure access to all areas of our websites and apps. Access to your personal data is password-protected, and sensitive data such as payment card information is held securely by our 3rd party payment providers, and tokenized to ensure it is protected. We ensure that our systems are regularly monitored for possible vulnerabilities and attacks.

Lodging Complaints. You have the right to lodge complaints about the data processing activities carried out by KOSU! Apparel Ltd before the Information Commissioner's Office. In the UK, please read: https://ico.org.uk/for-the-public/raising-concerns/ for details of how to do this. We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

If you have previously agreed to us using your personal information for direct marketing purposes, you

may change your mind at any time by writing to or emailing us at speakup@kosuapparel.com

We will not sell, distribute or lease your personal information to third parties unless we have your permission, are required by law to do so or it is required for the provision of our services as detailed above. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.